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Meeting Date:
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6/20/2019 - 6:30 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Delegation of Authority for Financial Functions
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ACPS 2025 Strategic Plan Goal:
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Objective 6.1 Fiscal Policies and Practices ACPS will plan, manage, monitor, and report spending to provide decision-makers and the community with a reliable, accurate, and complete view of the financial performance of the educational system at all levels. Objective 6.3 Operational Efficiency and Performance Management ACPS will focus resources on student learning by utilizing a comprehensive performance management system that ensures efficient, cost-effective business operations.
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Funding Source or Fiscal Impact (where applicable)
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The Superintendent recommends that the
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File Attachment:
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Agenda Item Summary:
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The attached resolution modifies an earlier resolution approved by the School Board on October 18, 2018. The purpose of this revision is to,
1.Designate a new Agent and Deputy Agents to examine, approve and order payment of financial obligations of the Board.
2.Designate the Assistant Director of Procurement as a Deputy Purchasing Agent.
All other terms remain unchanged from the Resolution to Adopt Delegation of Authority approved October 18, 2018 by the School Board. Adoption of this resolution will provide appropriate authorizations to ACPS staff to perform their duties in financial management and procurement. Upon adoption, this delegation of authority will become effective immediately.
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Background:
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The Code of Virginia allows School Boards to delegate their authority to specific staff members as Agents of the School Board to perform certain financial functions. ACPS policies also have additional provisions for the delegation of School Board authority.
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Recommendation:
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The Superintendent recommends that the School Board approve the following organizational arrangements:
1.Authorize the Superintendent to appoint Dominic B. Turner (Chief Financial Officer) as Agent and Michael Covington (Accounting Director) and Robert Easley (Assistant Director of Budget and Fiscal Compliance)as Deputy Agents of the School Board to examine, approve, and order payment of financial obligations of the Board.
2.Authorize the Superintendent to appoint Dominic B. Turner (Chief Financial Officer) and David F. Banks (Director of Procurement) as Purchasing Agents and Javier S. Iturralde (Asst. Director of Procurement) as Deputy Purchasing Agent of the School Board to enter into contracts for the purchase or lease of goods or services (professional and non-professional) and construction in accordance with the requirements and limits set forth in School Board Policy DJA-Purchasing Authority and FEG-Supervision of Construction. The Superintendent is also granted the authority to appoint the Superintendent’s designee, as approved by the School Board, to act as an Agent of the School Board for any of these functions in the absence of the Superintendent or persons named above.
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Approvals:
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Recommended By:
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Signed By:
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Dominic Turner - Chief Financial Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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Vote Results:
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| Original Motion | Member Christopher A. Suarez Moved, Member Meagan L. Alderton seconded to approve the Original motion 'The Superintendent recommends that the School Board approve the following organizational arrangements:
1.Authorize the Superintendent to appoint Dominic B. Turner (Chief Financial Officer) as Agent and Michael Covington (Accounting Director) and Robert Easley (Assistant Director of Budget and Fiscal Compliance)as Deputy Agents of the School Board to examine, approve, and order payment of financial obligations of the Board.
2.Authorize the Superintendent to appoint Dominic B. Turner (Chief Financial Officer) and David F. Banks (Director of Procurement) as Purchasing Agents and Javier S. Iturralde (Asst. Director of Procurement) as Deputy Purchasing Agent of the School Board to enter into contracts for the purchase or lease of goods or services (professional and non-professional) and construction in accordance with the requirements and limits set forth in School Board Policy DJA-Purchasing Authority and FEG-Supervision of Construction. The Superintendent is also granted the authority to appoint the Superintendent’s designee, as approved by the School Board, to act as an Agent of the School Board for any of these functions in the absence of the Superintendent or persons named above.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Ramee A. Gentry | Yes | | Margaret Lorber | Yes | | Veronica R. Nolan | Yes | | Meagan L. Alderton | Yes | | Christopher A. Suarez | Yes | | Dr. Michelle Rief | Yes | | Heather Thornton | Yes | |
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