Review Agenda Item
Meeting Date: 2/18/2021 - 4:00 PM
Category: Consent Calendar
Type: Action
Subject: Revisions to C, D, G, I and J Policies and Regulations
ACPS 2025 Strategic Plan Goal:
Goal 1: Systemic Alignment
ACPS will build a culture of continuous improvement and design equitable systems for school and instructional improvement.
Policy: BF - Policy Manual
Funding Source or Fiscal Impact (where applicable)
File Attachment:
210218_Memo_Policy_Revisions.pdf
210218_Policy_CBG_Evaluation_of_the_Superintendent.pdf
210218_Policy_CL_Administrative_Reports.pdf
210218_Policy_CM_School_Division_Annual_Report.pdf
210218_Policy_DB_Annual_Budget.pdf
210218_Policy_DG_Custody_and_Disbursment_of_School_Funds.pdf
210218_Policy_DGB_Authorization_of_Procurement_and_Credit_Card_Use.pdf
210218_DELETED_DGB-R_ACPS_Procurement_Card_Regulations.pdf
210218_DRAFT_DGB-R_ACPS_Procurement_Card_Regulations.pdf
210218_Policy_DGD_Funds_for_Instructional_Materials_and_Office_Supplies.pdf
210218_Policy_DI _Financial_Accounting_and_Reporting.pdf
210218_Policy_DIA_Reporting_Per_Pupil_Costs.pdf
210218_Policy_DJ_Small_Purchasing.pdf
210218_Policy_DJF_Purchasing_Procedures.pdf
210218_Policy_DJFA_Purchasing_Procedures_Construction_Services.pdf
210218_Policy_DJG_Vendor_Relations.pdf
210218_Policy_DK_Payment_Procedures.pdf
210218_Policy_DLC_Expense_Reimbursements.pdf
210218_DELETED_DLC-R_Travel_Regulations_&_Procedures.pdf
210218_DRAFT_DLC-R_Travel_Regulations_Busindess_Meals_Procedures.pdf
210218_Policy_DN_Disposal_of_Surplus_Items.pdf
210218_Policy_GC_Licensed_Staff.pdf
210218_IGBC-R_Parent-Guardian_and_Family_Engagement_Regulations.pdf
210218_Policy_JM_Management_of_Student_Behavior_in_Emergency_Situations.pdf
Agenda Item Summary: As part of the Board’s continuing policy review cycle, policies and regulations from the following classifications were reviewed at the January 28 and February 10, 2021 School Board work sessions.

C Policies: General School Administration
D Policies: Fiscal Management
G Policies: Personnel
I Policies: Instructional Program
J Policies: Students

The revisions are primarily driven by changes to the Code of Virginia and Virginia Board of Education regulations. However, some have been initiated by ACPS to either reflect current practice or the changing needs of the school division. Finally, some have been included to comply with the state of Virginia’s five-year policy review requirement.

The following chart outlines the policy and regulatory revisions.
CBG
CL
CM
DB
DG
DGB
DGB-R
DGD
DI
DIA
DJ
DJF
DJFA
DJG
DK
DLC
DLC-R
DN
GC
IGBC-R
JM
Background: The Code of Virginia § 22.1-253.13:7 and Policy BF require the School Board to maintain and follow up-to-date policies, and that all policies shall be reviewed at least every five years and revised as needed.
Recommendation: The Superintendent recommends the School Board approve the attached policy and regulatory revisions.
Approvals:
Recommended By:
Signed By:
Final-Clerk of the Board - Proxy