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Meeting Date:
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9/13/2018 - 6:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Delegation of Authority for Financial Functions
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ACPS 2025 Strategic Plan Goal:
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Objective 6.1 Fiscal Policies and Practices ACPS will plan, manage, monitor, and report spending to provide decision-makers and the community with a reliable, accurate, and complete view of the financial performance of the educational system at all levels. Objective 6.3 Operational Efficiency and Performance Management ACPS will focus resources on student learning by utilizing a comprehensive performance management system that ensures efficient, cost-effective business operations.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The attached resolution modifies an earlier resolution approved by the School Board on January 25, 2018 in order for the new Superintendent to recommend the appropriate agents to fulfill specific financial duties and remove former employees from the earlier resolution. Below is the complete list of recommended changes from the January 25, 2018 Resolution.
1. Remove all former employees as agents.
2. Elevate the Director of Accounting and Director of Budget and Financial Systems from Deputy Agents to Agents to examine, approve, and order payment of financial obligations of the Board.
3. Elevate the Acting Director of Procurement from Deputy Purchasing Agent to Purchasing Agent.
4. Designate the Director of Accounting as a Deputy Purchasing Agent.
5. Designate the Director of Operations Coordination as an additional Agent of the School Board for the limited purpose of signing titles and registration documents for the sale or purchase of School Board vehicles.
All other terms remain unchanged from the Resolution to Adopt Delegation of Authority approved January 25, 2018 by the School Board.
Adoption of this resolution will provide appropriate authorizations to ACPS staff to perform their duties in financial management and procurement. Upon adoption, this delegation of authority will become effective immediately.
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Background:
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The Code of Virginia allows School Boards to delegate their authority to specific staff members as Agents of the School Board to perform certain financial functions. ACPS policies, including Policy DA-Management of Funds, and Policy DJF-Purchasing Authority, and Policy FEG-Supervision of Construction, also have provisions for the delegation of School Board authority.
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Recommendation:
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The Superintendent recommends adoption of the attached resolution.
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Approvals:
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Recommended By:
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Signed By:
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Mike Herbstman - Chief Financial Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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Vote Results:
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| Original Motion | | Member Ronnie Campbell Moved, Member Karen Graf seconded to approve the Original motion 'The Superintendent recommends adoption of the attached resolution.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Ronnie Campbell | Yes | | William E. Campbell | Yes | | Karen Graf | Yes | | Christopher J. Lewis | Yes | | Ramee A. Gentry | Yes | | Henry E. Cardwell | Yes | | Margaret Lorber | Yes | | Cindy Anderson | Yes | | Veronica R. Nolan | Yes | |
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