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Meeting Date:
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3/8/2018 - 7:00 PM
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Category:
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New Business and Reports to the Board
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Type:
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Info/Action
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Subject:
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Budget Transfers from the CIP Reserve Account to Support the Early Childhood Center
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ACPS 2025 Strategic Plan Goal:
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Objective 4.1 Optimal Learning Environments and Infrastructure In collaboration with City partners, ACPS will move aggressively to modernize all learning environments, expand or otherwise adapt facilities to meet projected changes in school enrollment, and ensure equitable application of capital improvements throughout the school division.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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A transfer is recommended from the CIP Reserve Account totaling $505,277 to support Phase I of the Early Childhood Center project.
The collocation/expansion of the Early Childhood Center at John Adams Elementary School involves the design and construction of 21 newly renovated classrooms for the Virginia Preschool Initiative Program (VPI), Head Start Program, and Early Childhood Special Education (ECSE). The project will provide separate administrative suites for both John Adams Elementary and the Early Childhood Center and secure entrances for both schools, which are currenly lacking.
The project is being completed in 2 phases: Phase I – summer of 2018 includes administrative areas and clinics for both schools, secure entrances, and 5 classrooms with hallway; Phase II - summer of 2019 will include the remaining 16 classrooms with hallways. The funds requested in this transfer support Phase I only. Phase II will be funded by FY 2019 appropriations from the FY 2019 – 2028 CIP. The total estimated construction cost for the Early Childhood Center project is $3,820,463: Phase I is $1,719,831 and Phase II is $2,088,122.
Upon reducing the scope of the ECC project from a stand-alone center to a co-location, an effort was made to ensure that we could meet minimum requirements for pre-k with the addition of toilet rooms into selected classrooms. Since that time we have further developed the project with input from all members of the project team as well as all identified stakeholders. In order to adequately respond to the issues articulated during our community engagement process and meet all the requirements of our program several improvements were added into the further developed project scope.
Phase I improvements resulting from the community engagement process include:
1. renovated floors and ceilings to five new VPI classrooms, toilets, admin, clinic, lobby, and corridors - estimated value - $237,190.
Phase I Improvements resulting from further design development include:
1. a new electrical panel and transformer which are required upgrades to the existing building along with electrical upgardes required to support the program needs at an estimated value of $300,000 to cover both phases
2. reconfiguring of space to provide a secure front enrance for both the ECC and the John Adams Elementary school occupants and reconfiguring of the administrative areas to efficiently accommodate both program’s support staff estimated value - $398,000.
In order to support the improvements outlined for Phase I we are recommending the use of funds from the CIP Reserve.
Though not included in this transfer request, Phase II improvements include:
1. upgrades to all finishes in the Pre-K classrooms to provide equality for all the classrooms in the area;
2. added refrigeration equipment to support Breakfast in the Classroom program, and
3. renovated floors and ceilings that provide equality across all classrooms supporting VPI and Headstart programs in the ECC.
Following this recommended transfer, the CIP Reserve Account balance would decrease to $257,992.
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Background:
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Recommendation:
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The Superintendent recommends that the School Board approve this budget transfer request totaling $505,277 from the CIP Reserve Account to the Early Childhood Center project.
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Approvals:
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Recommended By:
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Signed By:
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Lois Berlin -
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Vote Results:
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| Original Motion | | Member William E. Campbell Moved, Member Cindy Anderson seconded to approve the Original motion 'The Superintendent recommends that the School Board approve this budget transfer request totaling $505,277 from the CIP Reserve Account to the Early Childhood Center project.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Ronnie Campbell | Yes | | William E. Campbell | Yes | | Karen Graf | Yes | | Christopher J. Lewis | Yes | | Ramee A. Gentry | Yes | | Henry E. Cardwell | Yes | | Margaret Lorber | Yes | | Cindy Anderson | Yes | | Veronica R. Nolan | Yes | |
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