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Meeting Date:
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9/6/2018 - 7:00 PM
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Category:
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Discussion Topics
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Type:
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Info
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Subject:
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FY 2020 Preliminary Budget Work Session
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ACPS 2025 Strategic Plan Goal:
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Objective 6.1 Fiscal Policies and Practices ACPS will plan, manage, monitor, and report spending to provide decision-makers and the community with a reliable, accurate, and complete view of the financial performance of the educational system at all levels.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The following documents will be discussed during the FY 2020 Preliminary Budget Work Session on September 6, 2018:
1. Budget Process Resolution and Rules of Engagement
2. Budget Calendar
3. Five-Year Fiscal Forecast
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Background:
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Each September, the School Board begins budget development for the next fiscal year. This preliminary budget work session commences public work on the budget process and introduces the below key planning documents that will be used throughout the development of the FY 2020 Combined-Funds Budget and the FY 2020 – 2029 Capital Improvement Program (CIP) Budget.
Budget Process Resolution and Rules of Engagement: Each year, the School Board establishes the process by which the Capital Improvement Program and Combined Funds budgets will be developed, discussed, amended and ultimately approved through the adoption of a budget process resolution and the associated rules of engagement. The rules of engagement were developed and approved three years ago to establish written guidelines that all School Board members must follow throughout the budget process regarding the submission of budget questions and add/delete recommendations. The FY 2019 documents were last revised by the School Board on January 24, 2018 in order to clarify several key points in the process.
Budget Calendar: Annually, the School Board adopts a budget calendar to define the timeframe under which the proposed budget will be prepared, discussed, and approved. The School Board approves the budget calendar as part of setting the work and meeting schedule for both the Combined Funds and CIP budgets.
Five-Year Fiscal Forecast: In order to facilitate long-term planning and budgeting efforts, ACPS Staff provides the School Board with periodic updates on the long-term fiscal forecast of the Operating Fund.
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Recommendation:
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The Superintendent recommends that the School Board review the draft Budget Process Resolution, Rules of Engagement, Budget Calendar and Five-Year Fiscal Forecast in preparation for the work session.
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Approvals:
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Recommended By:
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Signed By:
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Mike Herbstman - Chief Financial Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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