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Meeting Date:
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5/23/2019 - 8:00 PM
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Category:
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Discussion Topics
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Type:
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Info
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Subject:
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FY 2020 Combined Funds and FY 2020-2029 CIP Budgets Add/Delete Work Session #1 (Revised materials added on 5/21)
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ACPS 2025 Strategic Plan Goal:
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Objective 6.1 Fiscal Policies and Practices ACPS will plan, manage, monitor, and report spending to provide decision-makers and the community with a reliable, accurate, and complete view of the financial performance of the educational system at all levels. Objective 4.1 Optimal Learning Environments and Infrastructure In collaboration with City partners, ACPS will move aggressively to modernize all learning environments, expand or otherwise adapt facilities to meet projected changes in school enrollment, and ensure equitable application of capital improvements throughout the school division.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The School Board deadline for submitting Add/Delete Proposals was May 13, 2019. There were no Add/Delete Proposals related to the 10-Year CIP. For the Operating Funds Budget, several proposals were submitted as outlined on Attachment 5.
Additionally, proposed changes to the FY 2020-2029 CIP Budget were presented as well the Operating, School Nutrition Services Funds and the Grants & Special Projects Fund. These proposed changes were presented to the School Board during the May 9, 2019 School Board Work Session and also presented during the Add/Delete Work Session on May 23, 2019.
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Background:
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The School Board adopted its FY 2020 – 2029 Capital Improvement Program (CIP) Budget on December 20, 2018 totaling $42.6 million for FY 2020 and $478.5 million across all ten years. On May 1, 2019, City Council adopted its FY 2020 – 2029 CIP Budget which allocated funds for the entire amount requested as either Direct Funding or Reserved Bond Capacity/Cash Capital. During the May 9, 2019 School Board Budget Work Session, ACPS Staff reported on the status of the CIP and highlighted several changes and recommendations. The status update and proposed change are summarized.
The CIP allocation from the City Council approved CIP includes $36.8 million for FY 2020. This indicates a $5.8 million gap in funding from the School Board proposed $42.6 million for FY 2020.
On February 21, 2019, the School Board adopted its FY 2020 Combined-Funds Budget which included an Operating Fund request to the City of Alexandria for $232.3 million. City Council adopted its General Fund Budget on May 1, 2019 inclusive of a transfer to the ACPS Operating Fund in the amount of $231.67 million. Funding for textbooks was removed from the Operating Fund and placed in the CIP, and an additional $0.08 million was added. In addition, State Revenue for the Operating Fund decreased $0.18 million. Following these actions, the ACPS FY 2020 Operating Fund Budget Gap was $.81 million.
On May 9, 2018, during the School Board Budget Work Session, ACPS Staff detailed proposed changes to the Operating budget as summarized.
The School Nutrition Services Fund is increasing Capital Outlay 1,355,000. Due to the design delay in the Cora Kelly cafeteria renovation project scheduled in FY 2019, the construction time line will fall into FY 2020. In addition, as a result of the PLE (Price Lunch Equity), Congress stipulates School Food Authorities with a positive fund balance as of Dec 31, 2018 do not have to comply with PLE requirements with raising meal pricing, but must contribute non-federal sources to nonprofit school food service account in lieu of raising paid lunch prices. Based on the PLE calculations, the SNS program will need to contribute $26,345 from non-federal sources to fulfill this required contribution.
Recent preliminary allocations and/or funding awards have changed our projected grant revenues for several programs. While some programs have been finalized, some have not yet finalized the applications and budgets, inclusive of the preliminary allocations.
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Recommendation:
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The Superintendent recommends that the School Board:
1. Provides “Yes/No Feedback” on the proposed FY 2020 – 2029 CIP Budget changes presented during the May 9, 2019 School Board Work Session;
2. Provides “Yes/No Feedback” on the proposed FY 2020 Operating Fund Budget changes presented during the May 9, 2019 School Board Work Session;
3. Provides “Yes/No Feedback” on the proposed FY 2020 School Nutrition Services Fund Budget changes presented during the May 23, 2019 School Board Add/Delete Work Session;
4. Provides “Yes/No Feedback” on the proposed FY 2020 Grants & Special Projects Fund Budget changes presented during the May 23, 2019 School Board Add/Delete Work Session;
5. Provides staff with decisions on School Board members proposed Add/Deletes that have been consolidated and co-sponsored on May 20, 2019.
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Approvals:
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Recommended By:
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Signed By:
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Final-Clerk of the Board - Proxy
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