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Meeting Date:
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9/26/2019 - 7:00 PM
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Category:
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Old Business and Action Items
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Type:
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Info
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Subject:
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Facilities Audit Update (15 mins.)
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ACPS 2025 Strategic Plan Goal:
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Objective 6.3 Operational Efficiency and Performance Management ACPS will focus resources on student learning by utilizing a comprehensive performance management system that ensures efficient, cost-effective business operations.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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Since the December 16, 2018 presentation on this subject, progress has been made on all recommendations. Of the ten recommendations listed in the audit, nine will result in significant improvements to Educational Facilities capital investments, and maintenance and operations.
Four of the ten recommendations have been completed. Of the remaining six, it is projected that five of them will be implemented by the end of the December 2019.
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Background:
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Following the results of a Risk Assessment of ACPS, the School Board approved funding in the FY2016 Combined-Funds Budget for an internal audit program in the following areas: Procurement, Facilities and Payroll. The School Board awarded a contract to Gibson Consulting Group in spring 2016.
The Facilities audit was conducted from April 2017 through August 2017 with substantial completion of the Final Audit Report in October 2017. From an operations perspective, the audit focused on four major sections: Facilities Planning and Management; Facilities Maintenance; Custodial Services; Grounds Management.
Findings and recommendations were based on analysis of data and interviews with school division leadership, Educational Facilities Staff, school principals, custodial and maintenance workers and site visits. Site visits included George Mason Elementary School, Samuel Tucker Elementary School, George Washington Middle School, TC Williams High School, and the ACPS Maintenance Shop. As reported in December 2018, Educational Facilities will require organizational and programmatic changes that may require additional investment in staff/service support to improve conditions, management of assets, and customer focus.
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Recommendation:
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The Superintendent recommends that the School Board review the presentation for updates to the Facilities Department Audit.
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Approvals:
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Recommended By:
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Signed By:
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Anita Cordova - Director, Maintenance and Custodial Services
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Signed By:
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Mignon Anthony - Chief Operating Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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