Agenda Item
Meeting Date: 2/1/2019 - 6:00 AM
Category: Accountability
Type: Info
Subject: ACPS 2020 3-Year Performance Summary
Strategic Plan:
Objective 6.2 Continuous Improvement
ACPS will engage in cycles of continuous improvement at every level of the school division, and it will employ evidence-based decision-making in its consideration of process improvements, policy making, and budgeting and accountability.
Policy: AF - Comprehensive Plan
Funding Source or Fiscal Impact (where applicable):
File Attachment:
190201_Board_Brief_ACPS 2020 3-Year Performance Summary_v1.pdf
190201_ACPS 2020 3-Year Performance Summary_v1.pdf
190201_ACPS 2020 Scorecard for SY 17-18_v1.pdf
Agenda Item Summary: In 2017-18, a total of 143 key performance indicator (KPI) results were calculated. More than half (56%) of these KPI results either met the target or improved upon the prior year’s performance with targets set to increase incrementally through 2020. The 56% in the most recent year compares to 49% of 115 KPIs in 2016-17 and 66% of 117 KPIs in 2015-16.

The remainder of 2017-18 KPI results were split between remaining consistent with the prior year (within 2 percentage points; 22%) or declining (22%). Approximately half of all KPIs which saw a decline in performance (15 out of 31) were in the objective area of achievement gaps. After the initial gains seen in achievement gaps in 2015-16, the area fell to largely consistent in 2016-17 and then decline in the most recent year. Based on these trends, this area must remain a concerted division focus moving forward.

The attached documents include a summary of ACPS 2020 performance across three years (“ACPS 2020 3-Year Performance Summary”) and the 2017-18 scorecard with all KPI results (“ACPS 2020 Scorecard for SY 17-18”).
Background: The Board adopted the ‘ACPS 2020’ strategic goals and objectives on June 11, 2015. A scorecard was developed establishing Key Performance Indicators (KPIs) for each strategic plan objective. These KPIs are aimed to inform division performance in the specific objective area on an annual basis and ultimately, if ACPS reaches the targets established for school year 2020. On May 20, 2016, the Board was provided with an update to the ACPS 2020 Scorecard, along with documented methodologies regarding how targets were selected. Reported KPI outcomes were presented to the Board by goal in the falls of 2016 and 2017. After each reporting cycle, in-depth reviews were conducted to ensure that KPIs and targets were appropriate in informing stakeholders on division progress.

The ACPS 2020 Performance Summary document is intended to assist the School Board in accessing this information in a singular visual. The complete ACPS 2020 Scorecard, which includes each discrete KPI outcome across all six goal areas, is also attached to this memo. These results for 2017-18 will be presented to the Board in March.
Recommendation: The Superintendent recommends the School Board review the attached materials for possible planning, procedural, programmatic, and/or budgetary changes.
Approvals:
Recommended By:
Signed By:
Clinton Page - Chief Accountability Officer
Signed By:
Gregory Hutchings - Superintendent