Agenda Item
Meeting Date: 6/21/2018 - 7:00 PM
Category: Old Business and Action Items
Type: Info
Subject: Facilities Audit Update
ACPS 2025 Strategic Plan Goal:
Objective 3.6 Staff Evaluation and Performance Improvement
ACPS will provide multiple opportunities for all employees to receive feedback and coaching on their performance and resources needed to improve and excel.
Policy: FA - Facilities Development
Funding Source or Fiscal Impact (where applicable):
File Attachment:
180621_MEMO_Facilities_Audit_Update.pdf
180621_Presentation_Facilities_Audit_v4.pdf
Agenda Item Summary: Findings and recommendations were based on analysis of data and interviews with school division leadership, educational facilities staff, school principals, custodial and maintenance workers and site visits. Site visits included George Mason Elementary School, Samuel Tucker Elementary School, George Washington Middle School, TC Williams High School and the ACPS Maintenance Shop. This presentation provides an update to the February 22 presentation on this subject.
Background: Following the results of a Risk Assessment of ACPS, the School Board approved funding in the FY2016 Combined-Funds Budget for an internal audit program in the following areas: Procurement, Facilities and Payroll. The School Board awarded a contract to Gibson Consulting Group in spring 2016.

The Facilities audit was conducted from April 2017 through August 2017 with substantial completion of the Final Audit Report in October 2017. The audit focused on four major sections: Facilities Planning and Management, Facilities Maintenance, Custodial Services and Grounds Management.
Recommendation: The Superintendent recommends the School Board review the Facilities Audit Report and the management responses to the audit recommendations.
Approvals:
Recommended By:
Signed By:
Mignon Anthony - Chief Operating Officer
Signed By:
Mike Herbstman - Chief Financial Officer
Signed By:
Lois Berlin -