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Meeting Date:
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5/22/2020 - 12:15 PM
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Category:
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Discussion Topics
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Type:
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Info
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Subject:
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FY 2021 Combined Funds and FY 2021-2030 CIP Budgets Add/Delete Work Session #1 (revised documents added on 5/21/2020)
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ACPS 2025 Strategic Plan Goal:
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Goal 1: Academic Excellence and Educational Equity Goal 2: Family and Community Engagement Goal 3: An Exemplary Staff Goal 4: Facilities and the Learning Environment Goal 5: Health and Wellness Goal 6: Effective and Efficient Operations
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The School Board deadline for submitting Add/Delete Proposals was May 18, 2020. For the Operating Fund Budget and the Grants & Special Projects Fund, several proposals were submitted as outlined on Attachment 1-Combined Funds Budget Cosponsors. Recommended changes to the FY 2021-2030 CIP Budget were presented as well the Operating, School Nutrition Services Funds and the Grants & Special Projects Fund. These proposed changes were presented to the School Board during the May 8, 2020 School Board Work Session. See Attachment 2 for reference memo.
There were no Add/Delete Proposals related to the 10-Year CIP. See the attached Summary of FY 2021-2030 CIP Budget – Attachment 3
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Background:
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FY 2021 Operating Fund Budget
On Friday, May 8, 2020, the Superintendent submitted an Adjusted Operating Fund Budget which factored in any changes since the School Board approved the budget on February 20, 2020. Revenue and Expenditure adjustments, to the Operating Fund, since the budget was approved are enumerated below:
Revenue:
Description Amount
Less: City Operating Appropriation to ACPS, Per City-Council-Adopted Budget ($7,400,000)
Less: State Revenue ($4,000,000)
Less: Local Revenue ($309,700)
Add: Transfer In from CIP $1,210,440
ACPS Operating Fund Revenue Changes as of May 22, 2020 ($10,499,260)
In addition to the revenue revisions from the May 8, 2020 meeting, the Operating Fund Budget is also being updated to reflect a Revenue-Transfer In from the Capital Improvement Program (CIP) budget to reflect needed FTE positions in the Operating Fund. Approximately, $1.2 million in approved CIP funding will provide needed support to the Capital Programs, Planning, Design and Educational Facilities Departments. Funding from the projects within the CIP of approximately $1.21 million will be transferred to the Operating Fund. See below, FY 2021 – 2030 Capital Improvement Program Budget for position titles.
Expenditure:
Description Amount
Less: Health Benefit Savings ($720,500)
Less: Eliminate Employer Contribution to Supplemental Retirement ($866,400)
Less: Eliminate 2% One-time Bonus ($557,500)
Less: Eliminate Employee Step Increase ($5,524,000)
Less: Reduce New Positions ($1,514,200)
Less: 5% Reduction to Non-personnel costs ($1,777,100)
Less: Institute Hiring Freeze for Non-classroom positions ($750,000)
Add: FTE positions funded from CIP $1,210,440
ACPS Operating Fund Expenditure Changes as of May 22, 2020 ($10,499,260)
FY 2021 School Nutrition Services Fund Budget
The School Nutrition Services Fund is currently reflecting the School Board Approved Budget. As relative updates and revisions become necessary to the fund, the School Board will be notified of the appropriate adjustments necessary.
FY 2021 Grants & Special Projects Fund Budget
Adjustments to the Grants & Special Projects Fund, as a result of Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to ACPS. The estimated $3.6 million in aid will be established in the fund for specific eligible expenses and primarily one-time in nature
Recent preliminary allocations and/or funding awards have changed our projected grant revenues f
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Recommendation:
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he Superintendent recommends that the School Board:
1. Provides “Yes/No Feedback” on the proposed FY 2021 – 2030 CIP Budget changes presented during the May 8, 2020 School Board Work Session;
2. Provides “Yes/No Feedback” on the revised FY 2021 Operating Fund Budget changes presented during the May 8, 2020 School Board Work Session;
3. Provides "Yes/No Feedback" on the revised FY 2021 Grants & Special Projects Fund Budget changes presented during the May 8, 2020 School Board Work Session;
4. Provides staff with decisions on School Board members proposed Add/Deletes that have been consolidated and co-sponsored on May 18, 2020.
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Approvals:
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Recommended By:
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Signed By:
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Robert Easley - Director, Budget & Fiscal Compliance
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Signed By:
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Dominic Turner - Chief Financial Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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