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Meeting Date:
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6/21/2018 - 7:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Budget Advisory Committee (BAC) Report on the FY 2019 Combined-Funds Budget and Staff Response
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ACPS 2025 Strategic Plan Goal:
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Objective 2.3 Community Engagement ACPS will actively engage families, students, staff, and community members regarding school programs and activities, volunteer opportunities, and events. Objective 6.1 Fiscal Policies and Practices ACPS will plan, manage, monitor, and report spending to provide decision-makers and the community with a reliable, accurate, and complete view of the financial performance of the educational system at all levels.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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ACPS Staff greatly appreciates the work of the BAC and values the
Contributions that the Committee made to the FY 2019 budget development process. Staff is grateful that the Committee has accepted an expanded role this year and has provided the School Board with invaluable analysis throughout the budget cycle.
The attached report on the FY 2019 Combined-Funds process includes insightful strategies moving into FY 2020 budget development. Overall, ACPS Staff agrees with all of the recommendations. Staff responses are further detailed in the attached memo.
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Background:
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The Budget Advisory Committee (BAC) advises the Alexandria City School Board on the annual ACPS Combined-Funds Budget and the 10-year Capital Improvement Program. The Committee recommends approaches, and serves as a source of information for interested parents, students, and community organizations to foster deeper understanding, promote public participation and ensure transparency in the budget process.
In previous years, the BAC has provided the School Board and Staff one annual report. This year, the Committee undertook additional work aligned with important ACPS budget items. The BAC has already submitted the following items to the School Board this fiscal year:
• September 21, 2017: School Board Budget Priorities Assessment
• October 4, 2017: Memorandum on the Budget Process and Further City/Schools Collaboration jointly written with the City’s Budget and Fiscal Affairs Advisory Committee (BFAAC)
• October 26, 2017: FY 2018 BAC Scope of Work
• January 11, 2018: Feedback on Ad-Hoc Joint City-Schools Facilities Investment Task Force Memo and FY 2019 CIP Proposal
• May 10, 2018: Memorandum on the Task Force Final Report jointly written with BFAAC
In addition to the FY 2019 Combined-Funds Budget Report attached to this memo, the BAC has also worked extensively on a Risk Assessment that will be delivered to the Board in the next regular School Board meeting in September.
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Recommendation:
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The Superintendent recommends that the School Board accept the BAC Report on the FY 2019 Combined Funds Budget.
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Approvals:
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Recommended By:
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Signed By:
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Mike Herbstman - Chief Financial Officer
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Signed By:
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Lois Berlin -
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Vote Results:
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| Original Motion | | Member Christopher J. Lewis Moved, Member William E. Campbell seconded to approve the Original motion 'The Superintendent recommends that the School Board accept the BAC Report on the FY 2019 Combined Funds Budget.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Ronnie Campbell | Yes | | William E. Campbell | Yes | | Karen Graf | Yes | | Christopher J. Lewis | Yes | | Ramee A. Gentry | Yes | | Margaret Lorber | Yes | | Cindy Anderson | Yes | | Veronica R. Nolan | Yes | |
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