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Meeting Date:
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5/23/2019 - 7:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Contract for the Jefferson-Houston HVAC Project
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ACPS 2025 Strategic Plan Goal:
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Objective 6.2 Continuous Improvement ACPS will engage in cycles of continuous improvement at every level of the school division, and it will employ evidence-based decision-making in its consideration of process improvements, policy making, and budgeting and accountability. Objective 6.3 Operational Efficiency and Performance Management ACPS will focus resources on student learning by utilizing a comprehensive performance management system that ensures efficient, cost-effective business operations.
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Funding Source or Fiscal Impact (where applicable)
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FY19 Matthew Maury Roof Project; FY19 Francis C. Hammond Building Maintenance (in advance of FY20 funding
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File Attachment:
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Agenda Item Summary:
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ACPS is interested in awarding a Construction Contract for the replacement of the HVAC system and components at The Jefferson-Houston Pre-K School (“J-H”).
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Background:
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In January of 2012, ACPS awarded the Jefferson-Houston new build to Turner Construction Company. This project included the design and installation of an HVAC system sufficient for the structure.
Two years into the completion of construction and opening of the building, the HVAC System began suffering from serious operational and deterioration issues (“defects”). The defects came to light most notably last year. Turner was notified by ACPS of these issues. At our request, Turner then visited the J-H School in August of 2018, so it could assess and propose comments and answers for the defects. Turner chose to ignore those issues. As a result, these defects have come at an additional cost (financial and operational) to ACPS.
CMTA then provided a redesign to ACPS (design specification and drawing package), which was issued as an Invitation to Bid by Procurement on April 15, 2019, in the solicitation titled “ITB No. 190305 – Jefferson-Houston HVAC Replacement”. The project was scoped as a two phased replacement, occurring during the summer of 2019 (Phase I) and the summer of 2020 (Phase II – the balance of the Work).
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Recommendation:
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The Superintendent recommends the School Board immediately approve award of Phase I (only) of the subject contract and use of funding as defined.
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Approvals:
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Recommended By:
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Signed By:
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David Banks - Director of Procurement
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Signed By:
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Dominic Turner - Chief Financial Officer
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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Vote Results:
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| Original Motion | | Member Ramee A. Gentry Moved, Member Margaret Lorber seconded to approve the Original motion 'The Superintendent recommends the School Board immediately approve award of Phase I (only) of the subject contract and use of funding as defined.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Ramee A. Gentry | Yes | | Margaret Lorber | Yes | | Cindy Anderson | Yes | | Veronica R. Nolan | Yes | | Meagan L. Alderton | Yes | | Christopher A. Suarez | Yes | | Jacinta Greene | Yes | | Dr. Michelle Rief | Yes | | Heather Thornton | Yes | |
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