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Meeting Date:
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5/10/2018 - 7:00 PM
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Category:
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New Business and Reports to the Board
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Type:
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Info/Action
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Subject:
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Operations Department Reorganization - *posted 5/7/18
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ACPS 2025 Strategic Plan Goal:
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Objective 6.3 Operational Efficiency and Performance Management ACPS will focus resources on student learning by utilizing a comprehensive performance management system that ensures efficient, cost-effective business operations.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The Operations Department of ACPS is comprised of three professional offices providing services and support to the entire division: Office of Pupil Transportation, Office of Food and Nutritional Services and the Office of Educational Facilities. Operations Department leadership is responsible for directing the highest level of efficiency and coordination by these organizations to ensure that their role supports the Every Student Succeeds goals of ACPS.
During the first quarter of tenure with ACPS as Chief Operating Officer, a review of the Operations Department organization was conducted. This entailed interviews with each school operation, an assessment of basic work flow, processes, procedures and communications, relationship structures, technical resources and professional certifications, management tools, technology, policies and budgets for each Office. In a number of key areas of practice, the Operations Department is in need of change. The Operations Department suffers in many instances from a stagnant operating posture trying to keep pace with an increasingly growing and changing portfolio of aging and new schools, partially implemented or outdated technology, the impact of multiple leadership turnover, and a need to employ modern standards, quality control practices and more efficient administrative practices. Moving towards best practices for ACPS Operations will take a number of years.
There are immediate measures, however, that will begin to correct failures in the current system and establish the foundation for significant future improvements. Taking these actions will result in noticeable upgraded support and partnerships to schools in all operational areas; provide resources that allow ACPS to address joint city/schools commitments; mitigate perceived reputational damage and proactively manage new initiatives and institute improved internal controls over Operations Department budgets.
Instituting the recommendations outlined in this reorganization and realignment request will also begin to acknowledge and prepare ACPS for the volume and complexity of work appropriated to the responsibility of the Operations Department. Providing comprehensive education for the whole child and developing supporting policies and practices also means that the Operations Department plays a key role in delivering ‘whole school services’ that start from student’s homes with transportation, to their environmentally friendly, clean, safe and sustainable environment at school, to their feeling of security, to their nourishment throughout the school day, to their recreational and after-school activities and back to home neighborhoods at day’s end. The Operations Department is the first ACPS experience students and families receive in the morning and the last they are left with each day – a responsibility taken very seriously for the men and women in the Operations Department.
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Background:
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Recommendation:
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The Superintendent recommends the School Board approve the proposed Operations Department reorganization.
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Approvals:
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Recommended By:
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Signed By:
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Final-Clerk of the Board - Proxy
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Vote Results:
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| Original Motion | | Member William E. Campbell Moved, Member Cindy Anderson seconded to approve the Original motion 'The Superintendent recommends the School Board approve the proposed Operations Department reorganization.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Ronnie Campbell | Yes | | William E. Campbell | Yes | | Karen Graf | Yes | | Christopher J. Lewis | Yes | | Ramee A. Gentry | Yes | | Henry E. Cardwell | Yes | | Cindy Anderson | Yes | |
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