Agenda Item
Meeting Date: 2/20/2020 - 6:30 PM
Category: Old Business and Action Items
Type: Action
Subject: Adoption of the FY 2021 Combined Funds Budget--15 mins.
ACPS 2025 Strategic Plan Goal:
Goal 6: Effective and Efficient Operations
Policy: DB - Annual Budget
Funding Source or Fiscal Impact (where applicable):
File Attachment:
200220_Memo_FY_2021_CF_Budget_Adoption_v2.pdf
200220_Att 1_Motion_To_Adopt.pdf
200220_Att 2_Combined_Funds_Statement-FY21.pdf
200220_Att 3_OPERATING_Fund_Statement-FY21.pdf
200220_Att 4_School_Nutrition_Fund_Statement-FY21.pdf
200220_Att 5_Grants_Fund_Statement-FY21.pdf
200220_Att 6_Tuition_Course_&_Food_Service_Fees-1-FY21.pdf
200220_Att 7_Tuition_Course_&_Food_Service_Fees-2-FY21.pdf
200220_Att 8_Facility_Use_Fee_Schedule-FY21.pdf
Agenda Item Summary:
Background: The attached motion to adopt the Approved FY 2021 Combined Funds Budget incorporates the Superintendent’s technical budget adjustments to the Proposed FY 2021 Combined Funds Budget as presented on January 09, 2020. The adjustments included in the attached motion result from Board discussions held during the January 16 and January 30 budget work sessions as well as staff review of updated expenditures and program requirements. The School Board reviewed the list of additions and deletions at the final work session on February 18, 2020. All items meeting this threshold were considered and one item was recommended for adjustment by the Superintendent. In addition, there were eight technical adjustments necessary that did not change the proposed budget amount.
Recommendation: The Superintendent recommends that the School Board approve the FY 2021 Combined Funds Budget as follows:

• The FY 2021 Operating budget in the amount of $ 299,078,230 for both revenues and expenditures as shown in Attachment 2, including the adjustments shown in Memo, as discussed and supported by the School Board during the February 12, 2020 budget work session. This includes other financing sources and uses, as well as a $5,098,743 planned use of general fund balance. The operating budget includes:
o 2,436.19 FTEs, an increase of 1.4% over FY 2020
o A total City appropriation request of $241,437,296, an increase of 4.2% over FY 2020

• The FY 2021 Grants and Special Projects budget in the amount of $16,391,177 for both revenues and expenditures as shown in Attachment 2. There are no adjustments recommended to the proposed budget presentation. This budget includes other financing sources and uses, and a total of 100.75 FTEs, an increase of 7.5% from FY 2020.

• The FY 2020 School Nutrition Services budget totals $10,961,612 for both revenues and expenditures as shown in Attachment 2. There are no adjustments recommended to the proposed budget presentation. This budget includes 125.00 FTEs, which represents a 12.6% increase from FY 2020.

The Superintendent is granted the authority to make the necessary minor changes to comply with the intent of the School Board.
Approvals:
Recommended By:
Signed By:
Dominic Turner - Chief Financial Officer
Signed By:
Gregory Hutchings - Superintendent
Vote Results:

Original Motion
Member Ramee A. Gentry Moved, Member Margaret Lorber seconded to approve the Original motion 'The Superintendent recommends that the School Board approve the FY 2021 Combined Funds Budget as follows:

• The FY 2021 Operating budget in the amount of $ 299,078,230 for both revenues and expenditures as shown in Attachment 2, including the adjustments shown in Memo, as discussed and supported by the School Board during the February 12, 2020 budget work session. This includes other financing sources and uses, as well as a $5,098,743 planned use of general fund balance. The operating budget includes:
o 2,436.19 FTEs, an increase of 1.4% over FY 2020
o A total City appropriation request of $241,437,296, an increase of 4.2% over FY 2020

• The FY 2021 Grants and Special Projects budget in the amount of $16,391,177 for both revenues and expenditures as shown in Attachment 2. There are no adjustments recommended to the proposed budget presentation. This budget includes other financing sources and uses, and a total of 100.75 FTEs, an increase of 7.5% from FY 2020.

• The FY 2020 School Nutrition Services budget totals $10,961,612 for both revenues and expenditures as shown in Attachment 2. There are no adjustments recommended to the proposed budget presentation. This budget includes 125.00 FTEs, which represents a 12.6% increase from FY 2020.

The Superintendent is granted the authority to make the necessary minor changes to comply with the intent of the School Board.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Ramee A. Gentry     Yes
Margaret Lorber     Yes
Cindy Anderson     Yes
Meagan L. Alderton     Yes
Christopher A. Suarez     Yes
Jacinta Greene     Yes
Michelle Rief     Yes
Heather Thornton     Yes