Agenda Item
Meeting Date: 8/14/2017 - 8:00 AM
Category: New Business and Reports to the Board
Type: Info/Action
Subject: Patrick Henry Pre-K – 8 School Budget Transfer
Strategic Plan:
Objective 4.1 Optimal Learning Environments and Infrastructure
In collaboration with City partners, ACPS will move aggressively to modernize all learning environments, expand or otherwise adapt facilities to meet projected changes in school enrollment, and ensure equitable application of capital improvements throughout the school division.
Policy: FB - Facilities Planning
Funding Source or Fiscal Impact (where applicable):
File Attachment:
170814_PH_Budget_Transfer.pdf
170814_Patrick_Henry_Budget_Memo_to_CC_v3.pdf
Agenda Item Summary: In accordance with school board policy FEG and the associated regulations pertaining to the management of CIP funds, staff is requesting that funds in the amount of $3.8 million be transferred from the accounts of selected projects to the new Patrick Henry Pre-K – 8 School and Recreation Center project.

This budget transfer follows an initial transfer of $5.7 million that was approved in February to support increases in soft costs based on a larger facility and need for increased owner contingency.
Background: The Patrick Henry budget has evolved from the original feasibility stage to the current Guarantied Maximum Price (GMP) proposal as ACPS and Recreation, Parks & Cultural Activities staffs have moved forward with the development of the Patrick Henry Pre-K-8 School and Recreation Center. Prior to this requested transfer, the total approved ACPS-portion of the project budget, including previous budget transfers, is $48.3 million. During design, staff informed the School Board of a potential cost exposure with the understanding that cost estimates would be provided during the construction documents portion of the design phase, and that a final GMP would follow.
Recommendation: The Superintendent recommends that the School Board approve a transfer of funds from the projects described herein to fully fund the new Patrick Henry Pre-K-8 school project.
Approvals:
Recommended By:
Signed By:
Richard Jackson - Interim Director of Educational Facilities
Signed By:
Lois Berlin - Interim Superintendent
Vote Results:

Original Motion
Member Cindy Anderson Moved, Member Henry E. Cardwell seconded to approve the Original motion 'The Superintendent recommends that the School Board approve a transfer of funds from the projects described herein to fully fund the new Patrick Henry Pre-K-8 school project.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 1.
The motion Carried 5 - 1
   
William E. Campbell     Yes
Ramee A. Gentry     Yes
Henry E. Cardwell     Yes
Margaret Lorber     Yes
Cindy Anderson     Yes
Veronica R. Nolan     No